1Hold Coordination Event for Epidemic Prevention Teams of Both the Venue Operator and MICE Event Organizer
The organizer is suggested to formulate an epidemic prevention reporting procedure, conduct drills, and provide complete training for contingency measures to ensure that staff understand the principles and SOP for implementation.
2Precautions for the MICE Event Organizer from the Venue Operator1
The organizer has to submit the following information to the local Department of Health prior to the event: an Epidemic Prevention Plan, a Large-scale Event Epidemic Prevention Plan.2
The venue is suggested to constantly remind visitors and suppliers of hygiene measures.3
Visitors and participants are encouraged to prioritize electronic payment for transactions at consumer shows.
3Health Management and Hygiene Standards for Employees of MICE Venues1
Health management for venue employees (including contractors of electrical, plumbing, air conditioning, audio equipment, security, catering, etc.):
A. Inventory venue employees by making a list, then formulate a health monitoring plan and tracking mechanism in case of abnormality to ensure implementation of health monitoring measures.
B. It is encouraged that venue employees be scheduled to work on alternate days.
C. The venue should assign dedicated personnel to manage and ensure health monitoring for employees, as well as keep records of the body temperature and health monitoring results on a daily basis.
D. If necessary, venue employees should receive regular rapid or other testing.
E. Venue employees who receive testing after medical evaluation due to a fever or other health conditions should follow post-testing regulations. After returning home from the medical institution for testing, they should stay home while waiting for the test result.
* Those with a positive test result should stay home and wait for further instructions from public health personnel. Isolate yourself in your room, and avoid contact or sharing a bathroom with people in the same household. Be sure to wear a mask and pay attention to hand hygiene. If medical attention is required, it is forbidden to travel by public transportation.2
Hygiene standards of venue employees (including contractors of electrical, plumbing and air conditioning, audio equipment, security, catering, etc.):
A. Enhance epidemic prevention education and training for venue employees to make relevant measures a part of everyday life.
B. Venue employees should wear masks and wash their hands frequently throughout the duration of the event.
C. Wear gloves when necessary and also practice hand hygiene.
D. Disposable masks should be properly discarded after each use or when they are no longer clean. They should not be reused.
E. Rub your hands for at least 20 seconds when performing hand hygiene.
F. Provide adequate supplies for cleaning and disinfection (hand soap, paper towel, etc.).
4Cleaning and Disinfection at the Venue1
A plan for cleaning and disinfection should be formulated with the execution status recorded to ensure systematic and regular cleaning of all premises, equipment, and utensils. The plan should include details on cleaning, disinfection (including standard procedures and methods for disinfection), vector control (including the scope, items, and frequency), and the personnel responsible for various tasks.2
Clean and disinfect the venue at least once a day (after closing time).3
Clean and disinfect restrooms on a daily basis. Frequency must be increased with frequent use. Faucets, toilet levers, and hand soap pumps should also be cleaned and disinfected.4
The venue should be properly ventilated at all times. Air conditioners should regularly perform fresh air ventilation operations to accelerate indoor air circulation.5
It is suggested to set up infrared thermometers at the entrance throughout the duration of the event.6
It is suggested to set up epidemic prevention checkpoints to check participant temperatures and whether they are wearing a mask prior to admission.7
Signs can be placed on the floor of elevators and escalators for social distancing purposes.
5Contingency Measures for Confirmed Cases in the Venue
Venue operators should have an effective daily management system in place. If a confirmed case has visited the venue, local and central competent authorities must be informed so they may facilitate subsequent contact tracing by the health authority. The following measures should also be taken:
When the confirmed case is a venue employee:1
A list should be made with all event personnel at the venue, and they should be informed to comply with contact tracing measures. Staff who may have had contact with the confirmed case should be notified to suspend work, stay home, and wait for further instructions from the health authority based on known information, for example the confirmed case’s tasks and times at work. The confirmed case’s privacy should be respected throughout the process.2
Businesses can only be reopened with the venue should be closed for cleaning and disinfection.3
Those who are classified as close contacts (including close contacts and non-close contacts) with confirmed cases must be dealt with in accordance with the response measures announced by the Central Epidemic Command Center of Taiwan (CECC).4
Increase the frequency of cleaning and disinfection at the venue to at least twice a day.5
Other matters to be coordinated as instructed by the competent health authority.