1Hold Coordination Event for Epidemic Prevention Teams of Both the Venue Operator and MICE Event Organizer
The organizer is suggested to formulate an epidemic prevention reporting procedure, conduct drills, and provide complete training for contingency measures to ensure that staff understand the principles and SOP for implementation.
2Precautions for the MICE Event Organizer from the Venue Operator1
The organizer has to submit the following information to the local Department of Health prior to the event: an Epidemic Prevention Plan, a Large-scale Event Epidemic Prevention Plan.2
The venue is suggested to constantly remind visitors and suppliers of hygiene measures.3
Visitors and participants are encouraged to prioritize electronic payment for transactions at consumer shows.
3Health Management and Hygiene Standards for Employees of MICE Venues1
Health management for venue employees (including contractors of electrical, plumbing, air conditioning, audio equipment, security, catering, etc.):
A. Inventory venue employees by making a list, then formulate a health monitoring plan and tracking mechanism in case of abnormality to ensure implementation of health monitoring measures.
B. Schedule venue employees to go to work on alternate days.
C. The venue should assign dedicated personnel to manage and ensure health monitoring for employees, as well as keep records of the body temperature and health monitoring results on a daily basis.
D. Venue employees should monitor their health on a daily basis. Dedicated personnel should be notified if an employee experiences symptoms of COVID-19 (such as fever with forehead temperature ≥37.5℃ or ear temperature ≥38℃, respiratory symptoms, loss of smell and taste or diarrhea), flu-like symptoms or may have contact history with an infected person. Seek medical attention for evaluation and treatment as soon as possible.
E. If necessary, venue employees should receive regular rapid or other testing.
F. Venue employees who receive testing after medical evaluation due to a fever or other health conditions should follow post-testing regulations. After returning home from the medical institution for testing, they should stay home while waiting for the test result.
＊Those with a negative test result but had a fever should avoid work for at least 24 hours after they show no fever without the use of antipyretic medicine, and have other symptoms relieved (for example coughing and shortness of breath).
＊Those with a positive test result should stay home and wait for further instructions from public health personnel. Isolate yourself in your room, and avoid contact or sharing a bathroom with people in the same household. Be sure to wear a mask and pay attention to hand hygiene. If medical attention is required, it is forbidden to travel by public transportation.2
Hygiene standards of venue employees (including contractors of electrical, plumbing and air conditioning, audio equipment, security, catering, etc.):
A. Enhance epidemic prevention education and training for venue employees to make relevant measures a part of everyday life.
B. Venue employees should wear masks and wash their hands frequently throughout the duration of the event.
C. Wear gloves when necessary and also practice hand hygiene.
D. Disposable masks should be properly discarded after each use or when they are no longer clean. They should not be reused.
E. Rub your hands for at least 20 seconds when performing hand hygiene.
F. Provide adequate supplies for cleaning and disinfection (hand soap, paper towel, etc.).
4Cleaning and Disinfection at the Venue1
A plan for cleaning and disinfection should be formulated with the execution status recorded to ensure systematic and regular cleaning of all premises, equipment, and utensils. The plan should include details on cleaning, disinfection (including standard procedures and methods for disinfection), vector control (including the scope, items, and frequency), and the personnel responsible for various tasks.2
Clean and disinfect the venue at least once a day (after closing time).3
Clean and disinfect restrooms on a daily basis. Frequency must be increased with frequent use. Faucets, toilet levers, and hand soap pumps should also be cleaned and disinfected.4
The venue needs to be properly ventilated at all times. Schedule air conditioning to help with indoor air circulation at least three times a day to improve ventilation.5
It is suggested to set up infrared thermometers at the entrance throughout the duration of the event.6
It is suggested to set up epidemic prevention checkpoints to check participant temperatures and whether they are wearing a mask prior to admission.7
Do not provide or close smoking areas.8
Signs can be placed on the floor of elevators and escalators for social distancing purposes.
5Contingency Measures for Confirmed Cases in the Venue
Venue operators should have an effective daily management system in place. If a confirmed case has visited the venue, local and central competent authorities must be informed so they may facilitate subsequent contact tracing by the health authority. The following measures should also be taken:
When the confirmed case is a venue employee:1
When the confirmed case is a venue employee:
A. A list should be made with all event personnel at the venue, and they should be informed to comply with contact tracing measures. Staff who may have had contact with the confirmed case should be notified to suspend work, stay home, and wait for further instructions from the health authority based on known information, for example the confirmed case’s tasks and times at work. The confirmed case’s privacy should be respected throughout the process.
B. Temporary closure for cleaning and disinfection: The venue should be closed for cleaning and disinfection and only reopened with the approval of the competent health authority.2
Those who are classified as close contacts should undergo home isolation and testing. Close contacts are defined as those who fit one of the following descriptions during the confirmed case´s period of communicability:
A. Other staff who work at the same venue (regardless of whether there is an employment relationship).
B. Other people who are identified after contact tracing by the competent health authority.
＊Measures to be adopted for the venue declared as a high-risk area by the competent health authority where the confirmed case has visited: The venue should be closed for cleaning and disinfection and only reopened with the approval of the competent health authority.
＊Increase the frequency of cleaning and disinfection at the venue to at least twice a day for 14 days counting from the following day on which the last confirmed case visited the venue.
＊Strengthen health monitoring for people who have not been identified as close contacts on the list for 14 days counting from the following day on which the last confirmed case visited the venue. They are equally encouraged to report to the contact person of the competent health authority should they experience any symptoms during this period.
＊Other matters to be coordinated as instructed by the competent health authority.